Outbound Email Filtering

Protect your personal and sensitive work emails using MXGuardian’s cloud-based outbound email filtering service.

Outbound Email Filtering

Protect Your Information

At MXGuardian, our outbound email filtering service scans all emails and their documents, leaving an entity that accurately identifies any spam that’s present and prevents it from reach any potential recipients.

Good outbound email filtering can do more than scan email content and titles, however. It can determine if the spam generated is from the actual user or if there has been a security breach while also tracking the long-term activity of an end-user, for full-service protection for your business, every time.

Protecting Your Emails from Spam

Outbound spam is one of the most common ways hackers use to infiltrate a separate computer and steal/use the owner’s information. As most outbound spam is the result of outside security attacks, our team of experts are here to provide you with the highest quality defense against any spam attacks you may face, including the most common security attacks:

• A compromised account
• A virus
• An open relay due to a misconfigured email server

With our reliance on technology at an all-time high, spam has now rapidly become one of the most common ways to distribute malware and viruses, which is why our outbound email filtering service is necessary for businesses who rely on document transfer and downloads directly from email. Hackers will use any of the data collected from an email account to search for additional, unsuspecting email addresses – and the virus will only spread from there.

Email Filtering, Made Simple

MXGuardian makes filtering suspicious emails simple, with the immediate relaying of outbound emails directly to us through our outbound email filtering system. Our cloud-based services will then inspect each outbound email for any malicious content and send all legitimate mail out to the recipient’s mail server from one of our trusted IP addresses.

All detected spam will be quarantined and an immediate notification will be sent over to the original sender, so that immediate action can be taken.

All outbound emails are logged and stored on our outbound email filtering system for 30-days, giving your team the tools and resources they’ll need to understand the various scope of emails that leave your organization.

You’ll also get exclusive access to reports and statistics regarding email sending patterns, which will help you identify any spoofed accounts or hackers in the future. 

Get Email and Spam Filtering Guidance Today

The experts at MXGuardian are always here to assist with your email security needs. Our offices are open seven days a week, and we’re always happy to help small and medium-sized businesses who manage their own email infrastructure and need our help.

With over ten years of experience with inbound and outbound email filtering, you can count on us. Contact us to start the conversation with one of our consultants today.

Frequently Asked Questions

How Does Spam Happen?

Producing outbound spam can be the result of numerous actions. There is a slight chance that you have a client who uses your services maliciously. However, most outbound spam is the result of outside security attacks. The three most common security attacks that lead to outbound spam are viruses, a compromised account, and security attacks of an open relay due to a misconfigured email server.

Spam is rapidly becoming one of the most common ways to distribute malware and viruses. After they are downloaded, viruses can automatically email a script to everyone that a computer has emailed. Hackers can also use the data collected from one email account to find additional unsuspecting email addresses.

What is Email Spoofing?

Spoofing occurs when a misconfigured email server is compromised. After discovering the error, malicious users create fake accounts to send spam from an unsuspecting server. As a result, it is important to consider outbound email filtering to help protect your organization, staff, and customers.

Why Do I Need Spam Filtering?

The last thing any domain owner or server wants to deal with is outbound email filtering. Even if recipients quickly accept an apology, and even if it is swiftly resolved, the computers of the spam recipients may be unknowingly compromised or infected.

If you are a small or medium-sized business, the survival of your organization is directly connected to the reputation that you create in providing excellent service and building positive relationships with your clients and partners. Spam email coming from your addresses disrupts the reputation of excellence that your business works so hard to create. Particularly bad scenarios could even involve a VP or board member mistakenly emailing spam. Even worse, outbound spam can lead to downtime at work.

If your IP or domain name is compromised, it will be quickly added to a blocklist. This will cause downtime, as legitimate emails will not be sent until the block is removed. Getting an IP or domain name removed from a blocklist can take days, or even weeks, jeopardizing an organization’s workflow.

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